Scot Mailing and Shipping
  • Products
    • Mail Related Equipment
    • Postage Meters
    • Folder Inserters
    • Document Handling
    • Tabbing Systems
    • Mail Center Furniture
    • Parcel Lockers
  • Contact / Buy Now
  • Forms & Documents
  • S.M.A.R.T

Ensure A Smooth Election

Get access to solutions, workflows and experts to help you process vote-by-mail ballots
Experts are predicting a huge surge in demand for vote-by-mail ballots in the upcoming years, up to a 70% increase or more. Are you prepared? Election commissions across the country are looking for ways to ensure ballot integrity, meet the imminent deadlines, devise redundancy plans and establish a chain of custody. We have the tools and experience to help you ensure smooth operations. ​
Picture

Questions Every Election Official Should Ask

Are we prepared to send and receive a drastic increase in upcoming election?
Do we have enough redundancies for a huge increase?
Have we developed a reliable QA process?
Is there a mail expert on our team?
​
What's our back-up plan if equipment or processes break down?
Get Answers
Picture

Automate Ballot Prep 

Upgrade the process of sorting, folding, and inserting ballots in the envelope
Picture

​Use Intelligent Tracking 

Rely on Intelligent barcoding and other mechanisms to track ballots
Picture

​Ensure Traceability

Manage and validate the chain of custody of every mailed ballot

​You need mail experts on your team!

In addition to existing voter enablement, you’ll need tools and workflows to oversee mail processes, tracking, validation and reporting. We have experience in mail management, automation software, equipment and processes. We’re here to help you lead your election and ensure successful end results.

​State-of-the-Art Ballot Folders and Inserters

Assemble the process, not the ballots

Vote-by-mail requests are likely to exceed existing capacity plans. Enable your team with an effective and affordable tool to assemble mail ballots. Our technology is built to meet high-volume workflow demands but designed for simplicity and ease of use. Proven and trusted by a range of use cases, from election committees to financial firms and the medical industry with highly sensitive documents. ​
Picture
Picture

Precision Postage for Mail-In Ballots

Set the standard for high-volume ballot mailing

To manage a large-scale shift in the voting system, you need a mailing system that keeps productivity, operability, and efficiency in mind. Automatically weigh, measure, meter, seal and stack a large vote-by-mail run in just minutes. Get access to a suite of postal services so you can track ballots as they move through the mail stream with Intelligent Mail® barcode compliance from the USPS®. ​

Must-Have Inbound Ballot Openers

Risk-limiting infrastructure at an affordable price

Be sure you are well-positioned to process inbound ballots. Good election oversight recommends using high-volume software to open and date stamp ballots to reduce errors. Mail openers are perfect for election centers that need to process hundreds or thousands of ballots a day. Proven technology protects envelope contents and preserves voter privacy. Your team will also appreciate easy-to-view operator screens to help them monitor job functions and settings.
Picture
Picture

Complete Ballot Chain of Custody

Inbound delivery path with full visibility

Respond quickly to the increased influx of mail-in ballots with an accountable, complete view of your internal delivery process. Trace the movement history from the ballot box or the post office right to your processing center—all from your desktop or mobile app. Election staff will have the necessary tools to oversee the complete chain of custody. Pinpoint and track the location, date, condition, movement, and identification of volunteers who have custody of each and every ballot delivery. Manage your entire process with confidence and elevate the value of your team within your community.

Address of Record Validation

Augment your labor process with intelligence

Over 40 million people move each year, about 14% of the total population in the United States. For election commissions, this can create a significant cost center and serious barrier to ensuring every vote counts. e-Validate is a remarkably simple cloud-based address system that advances your current workflow by verifying voters’ addresses before ballots are mailed. Impact “turnout” by proactively mailing post cards to validated addresses while adhering to NCOA requirements. e-Validate also supports sustainable Green Initiatives and saves valuable funds across your committee!
Picture

Speak With A Vote-By-Mail Expert
​We'll discuss your outbound and inbound balloting process, investigate affordable automation options, shore up redundancies and help you ensure a smooth election.

Contact Us Today
At Scot Mailing and Shipping our customers come first. We are Local and provide our customers with mail, invoicing and communication solutions.  This is evident by our growing reference list of the top companies in Kentucky and Southern Indiana.
Picture
Picture
©2022 Scot Mailing and Shipping Systems, Inc. 3305 College Drive Louisville, KY 40299
Phone: 502.267.4080

Contact Scot Mailing & Shipping today to find answers to your questions about billing, postage, customer service and more.
Contact Us Today!

Picture
Scot Mailing & Shipping Systems, Inc. BBB Business Review
Picture
Picture
Website by TwinSpringsWeb 
  • Products
    • Mail Related Equipment
    • Postage Meters
    • Folder Inserters
    • Document Handling
    • Tabbing Systems
    • Mail Center Furniture
    • Parcel Lockers
  • Contact / Buy Now
  • Forms & Documents
  • S.M.A.R.T